Student Records Requests

Records Requests:

Columneentza Jr. Secondary facilitates student's currently registered in grades 7, 8 and 9.  Consent for Release requests are submitted to our Records Secretary.  

NOTE:

• Official Transcripts, Graduation Certificates and GED records can be obtained from the Ministry of Education in Victoria, B.C. online here.

• If you graduated in 1985 or earlier the Education Department will provide a certified and sealed copy of your transcript upon completion of the Request for Transcript form. 

• Legal requests for student records should be directed in writing to Student Records – Education Department. A signed authorization from the former student must accompany the request - link.

Withdrawals:

When a student is enrolled elsewhere, the new school is required to submit a Consent for Release request form.  A signed authorization from the parent/legal guardian with their name and signature must accompany the request.  Please send the request to our Records Secretary by email (as a PDF attachment). The withdrawal process will begin, once the signed form has been received.

Consent for Release requests from:

1. Public schools not in our district (or out of province)
2. Independent schools
3. Agency or Organization

must include on the request form:  

a) School and/or agency's name with address

b) Contact information

c) Student’s full name, date of birth, grade level

d) Parent/legal guardian's name with their signature 

The new school is responsible to send the completed Consent for Release request to the Records Secretary by email.